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Last updated 16 Sep 2025
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Club Policies

Terms & Conditions

By completing your registration with Rockville Rovers Football Club (RRFC), you acknowledge and agree to the following:

CODE OF CONDUCT & TERMS
You have read and agree to abide by the RRFC Club Code of Conduct and all Terms and Conditions.
You agree to comply with The Laws of the Game of Football as governed by FIFA and the Football Queensland By-Laws.
You declare that the information you have provided is true and accurate. Any wilful dishonesty may result in refusal or cancellation of registration.

INSURANCE
Football Queensland holds an insurance policy to cover registered players, as detailed on the Football Queensland website.
You may take out additional personal insurance cover if you wish.

PHOTOGRAPHY & MEDIA
Photos of you or your child may be taken for RRFC or affiliated club promotional material and websites.
If you do not wish for your or your child’s photo to be used, you must notify Rockville Rovers in writing via email.

PLAYER FEES
Rockville Rovers FC maintain a strict “no pay, no play” policy. Players must have either paid in full or paid a minimum deposit and set up a payment plan by the dates advised — typically 1 February for Senior teams and 1 March for MiniRoos and Junior teams. Regular updates will be provided for any outstanding fees.

CLUB INVOLVEMENT
Parents/guardians agree to assist with team duties as rostered and participate in fundraising activities from time to time.
You also accept that you will be required to volunteer for canteen duty or other club activities when your team is rostered.
As we are a volunteer-based club. In some circumstances we may request a parent step up to coach or assist with coaching a team. The Club will provide support, guidance, and access to appropriate education to help you succeed in this role.

FINES
Any individual fines issued by Football Queensland will be passed on to the relevant player.

REGISTRATION PLATFORMS & PAYMENTS
All players must be registered across all three platforms:
– Majestri – Club Registration
– Squadi – Football Queensland Registration
– Play Football – Football Australia Registration
A player record must exist for every active player.
Players who are not registered and who have not made appropriate payments will not be insured to train or play.

PLAYER IDENTIFICATION & ELIGIBILITY VERIFICATION (FQPL 3 Men & Women)
Rockville Rovers Football Club may be required to collect and provide player identification and eligibility documents (e.g. driver’s licence, passport, birth certificate, visa documentation, or Medicare card) to Football Queensland for age, identity, eligibility, and competition compliance.

By registering, you consent to the Club requesting, temporarily holding and forwarding these documents to Football Queensland when required. All documents are stored securely with restricted access and are deleted once they are no longer needed for verification.

If you would like your documents removed from our system after submission, please notify the Club in writing at president@rockvillerovers.com
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Refund Policy

This policy outlines the process for Club Members, including parents, carers, or representatives acting on behalf of MiniRoo or Junior players, to request a refund of registration fees from Rockville Rovers FC. 


All refund requests must be submitted via email to treasurer@rockvillerovers.com, including relevant details. Refunds are assessed on a case-by-case basis and are granted at the Club’s discretion. 


Please note that any fees paid to governing bodies such as Football Queensland or PlayFootball are not managed by the Club and are subject to the separate refund policies and procedures of those organisations, which determine eligibility independently.


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Code of Conduct

The Code of Conduct is a framework that outlines the standards of behaviours and ethical conduct expected of all members, providing role-specific principles to guide individual behaviour and decision-making. 


Players

  • Adhere to the principles of fair play and always play by the rules, respecting the traditions of the game and the spirit of competition

  • Respect the rights and dignity of every person including teammates, opponents, coaches, and officials and never engage in behaviour that abuses, provokes, or harasses others

  • Respect the decision of coaches and officials and never argue with them

  • Always play to the best of your abilities and participate for enjoyment, not results

  • Never engage in inappropriate conduct including the use of offensive language and gestures that are demeaning to others

  • Care for the equipment and facilities made available during training and competition

  • Always consider the safety and wellbeing of other participants before performance and results

  • Never engage in inappropriate conduct including the use of offensive language, drinking, or smoking whilst in the presence of junior participants or spectators.


Coaching Staff

  • Respect the rights and dignity of every person regardless of gender, race, ethnicity, or sexual orientation

  • Promote a safe and inclusive environment, in which every person is protected and free from discrimination, harassment and abuse

  • Ensure every person has equal opportunity to participate regardless of age, ability, or experience

  • Ensure that all equipment and activities meet safety standards and are appropriate to the age and abilities of every person

  • Promote the principles of fair play and discourage foul play and/or unsporting behaviour

  • Always consider the safety and wellbeing of participants before performance and results and follow the advice of a physician/medical officer in determining when an injured participant may return to training and competition

  • Maintain respectful and appropriate relationships with every person, especially to participants to which you owe a duty of care

  • Never engage in inappropriate conduct including the use of offensive language, drinking or smoking, whilst in an official capacity

  • Ensure coaching qualifications are up to date and accredited by the appropriate sporting body 

  • Follow the guidelines and rules set down by the organisation and governing body

  • Call out and refer to organisation authorities all acts of unethical behaviour, whether from players, officials, parents or spectators.

  • At all times act as a role model for others, displaying high standards of good sporting behaviour.


Officials

  • Respect the rights and dignity of every person regardless of gender, race, ethnicity or sexual orientation

  • Promote a safe and inclusive environment, in which every person is protected and free from discrimination, harassment and abuse

  • Always ensure the safety and wellbeing of players above all else

  • Maintain respectful and appropriate relationships with every person, especially to the players

  • Be impartial, consistent and transparent in your conduct and decision-making. Accept responsibility for your actions

  • Avoid situations that may lead to or call into question conflict of interest

  • Avoid engaging in verbal communication with coaches, officials, parents and spectators during play except in instances of medical emergencies or to call out acts of unethical behaviour

  • At all times act as a role model for others, displaying high standards of good sporting behavior

  • Never engage in inappropriate conduct including the use of offensive language whilst in an official capacity

  • Adhere to the laws of the game and the principles of fair play, ensuring that the spirit of competition is respected by all players, coaches and officials.


Parents & Spectators 

  • Never engage in inappropriate conduct including the use of offensive language, drinking or smoking whilst in the presence of junior participants or spectators

  • Encourage players to play by the rules and to show respect to coaches, officials, and opponents at all times.

  • Respect the rights and dignity of every person including players, coaches, officials, parents, and spectators; and never engage in behaviour that abuses, demeans, provokes or harasses others

  • Understand that sport is designed to be fun and that participating for enjoyment and wellbeing should always come before performance and results 

  • At all times act as a role model for others, displaying high standards of good sporting behaviour 

  • Call out and refer to organisation authorities all acts of unethical behaviour, whether from players, coaches, officials, parents or spectators 

  • Participate in positive cheering that reinforces and encourages participant efforts


Committee Members

  • Promote and respect the rights and dignity of every person regardless of gender, race, ethnicity or sexual orientation and ensure that the organisation promotes a safe and inclusive environment 

  • Protect the integrity of sport at all times by ensuring that the behaviour and conduct of every person is consistent with the laws of the game, the principles of fair play and the standards of safe and inclusive sport   

  • Protect the safety and wellbeing of members at all times by ensuring that appropriate safeguarding measures and policies are in place, easily accessible and understood by every person, and reviewed regularly

  • Be impartial, consistent and transparent in your conduct and decision-making. Accept responsibility for your actions

  • Make decisions in the best interests of your members and the sport

  • Promote a safe and inclusive environment, in which every person feels welcomed and is protected and free from discrimination, harassment and abuse 

  • Ensure that all players, coaches, officials, parents and spectators place wellbeing and enjoyment ahead of performance and outcomes

  • Create pathways that support players, coaches and officials to improve their skill development

  • Provide equal opportunities for all players, coaches and officials to participate, regardless of their gender, ability or cultural background

  • At all times act as a role model for others, displaying high standards of good sporting behavior

  • Never engage in inappropriate conduct including the use of offensive language, drinking or smoking, whilst in an official capacity

  • Ensure that all members are made aware of their rights and responsibilities under the appropriate legislation including: Member Protection Policy, Code of Conduct, Child Safe Policy and Anti-discrimination Policy, and know the process by which to refer a complaint or breach.





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